Consider these questions:

• What are the annual  IT support costs for your organization?
• What staffing levels do you need?
• What skill sets should they have?

One of the biggest challenges I have selling support services is getting organizations to come to terms with their support costs. In most cases they don’t even know what they are. So when I give them a price, they have no frame of reference to judge my proposals. Is the price high? Low? They just don’t know.

In a typical IT organization everyone wears many hats: the application developer also does support and helps out with implementations; the LAN Administrator installs and maintains servers but fills in for the Help Desk. Even IT Directors end up doing desktop support for the CEO or some other VIP. Then, at the end of the day, everyone wonders why the staff is overworked and they still missed all their project deadlines.

Support isn’t “sexy” and it doesn’t have an obvious impact on a company’s bottom line, but when it doesn’t happen or it’s done poorly, people  notice. We can talk about the impact and cost of downtime to an organization. We can talk about how many servers or desktops one technician can support. Whether that number is 150 or 400, it’s still tangible. There’s still an FTE cost associated with support. The bottom line is…knowing how much you are spending on support and, more important, how much you should be spending on support  will affect your bottom line!

So here are my Top Two Tips Tor Improving Your IT Support:

1. Track Time – Simple, yet oh so difficult. If you don’t have one, get yourself a ticket system. You can shell out cash for a FrontRange Solutions  or a CA Service Desk Manager. Go open source with an OTRS . Or just use an Excel spreadsheet. Whatever way you go, you need to find a way to track the Who, What, Where, When and Why…but most important…the How Long?
2. See Item 1 – That’s not a joke. Tracking time spent doing support is important enough for two spots on any list.

That’s it. Track your time. It’s not fun. It requires additional overhead. It requires a great deal of discipline. But the return far outweighs the effort.  Try it for a few months. When you look back on the data you’ve gathered you will gain valuable insights into what it really takes to support your organization. You’d actually be able to answer those questions I asked at the top.

Need help getting started? Give me a call…